Free tool - no sign-up required
Free Personal Trainer Invoice Generator
Add your sessions, packages, and assessments, then download a PDF invoice ready to send to your client.
Example invoice setups by business type
$USD
Invoice
#
From
Bill to
| Item Description | Quantity | Rate | Sales tax % | Amount | |
|---|---|---|---|---|---|
$ | % | $180.00 | |||
$ | % | $35.00 |
Amount$180.00
Amount$35.00
Notes
Payment terms
Subtotal$215.00
Sales tax$0.00
Amount paid
$
Balance due$215.00
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Personal trainer Invoice Generator FAQ
Use the personal trainer invoice template above, export the PDF when it looks right, and keep the answers below for the details clients usually ask about.
Can I invoice a training package instead of single sessions?
Yes. The generator works well for bundled sessions, retainers, and mixed invoices where a package sits next to an assessment or one-off add-on.
Should I include every session date on the invoice?
Usually no. Most trainers keep the package on one line and add timing details only in notes when the client needs them for reimbursement or admin.
Does this work for online coaching too?
Yes. You can rename the line items for remote coaching, programming, or check-ins and keep the same PDF layout.